> ## Documentation Index
> Fetch the complete documentation index at: https://docs.superhost.world/llms.txt
> Use this file to discover all available pages before exploring further.

# Guest registry

> View the legal record of everyone who has checked in, filter it by date, name, or stay status, and export it as a CSV for your archives.

export const RoleNote = ({children}) => <Note>
    What you can see and do depends on your role on the property. If a button or
    screen described here isn't visible to you, ask a property Manager to check
    your role. See [Roles & permissions](/team/roles-and-permissions).
  </Note>;

Many short-term-rental markets require you to keep a **guest registry** — a
lasting record of who stayed at your property, often called the "police book".
The **Guest registry** collects the identity details captured when guests check
in and lays them out as one searchable list you can keep or hand to the
authorities.

It is separate from your guest directory: the directory is for staying in touch,
while the registry is the fixed legal record. Entries are added when guests check
in and are never changed afterwards — viewing or exporting the registry never
alters it.

You'll find it in the property settings, under **Guest registry**.

<RoleNote />

## What you see

Each entry is one guest on one stay, listed newest arrival first. For every
guest the registry shows:

| Detail                  | Where it comes from                                                                                   |
| ----------------------- | ----------------------------------------------------------------------------------------------------- |
| **Name**                | The name reviewed at check-in.                                                                        |
| **Date of birth**       | From the guest's scanned ID.                                                                          |
| **Nationality**         | From the guest's scanned ID.                                                                          |
| **Document**            | The travel document type and number recorded at check-in — or **No document** when none was captured. |
| **Arrival → Departure** | The check-in and check-out dates of the stay.                                                         |
| **Occupancy**           | How many adults and children were on the reservation.                                                 |
| **Status**              | **In house** for a guest still staying, **Departed** once they've checked out.                        |

Only guests who have actually arrived appear — a booking that was never checked
in is not part of the record.

## Filter the registry

Use the controls above the list to narrow it down. They combine, so you can, for
example, search a name within a single year.

<Steps>
  <Step title="Search by name">
    Type into **Search guest name…** to show only guests whose name matches.
  </Step>

  <Step title="Filter by year or date range">
    Use the first dropdown to pick a year, or choose **Custom range** to open a
    calendar and select an exact **from**–**to** window. The list then shows
    everyone whose stay falls in that period. Leave it on **All time** to see the
    whole record.
  </Step>

  <Step title="Filter by stay status">
    Use the second dropdown to show **All stays**, only guests **In house**, or
    only those who have **Departed**.
  </Step>
</Steps>

The count under the filters — for example **100 of 151 entries** — tells you how
many entries match. Long lists load in pages; tap **Load more** at the bottom to
show the rest.

## Export a CSV

Tap **Export CSV** to download the registry as a spreadsheet file, formatted for
archiving or handing to the authorities. The export covers exactly what the
current filters show, so set the year, date range, name, or status first to
export just the slice you need.

<Tip>
  To archive a full year, set the year filter to that year before exporting. To
  produce a record for a specific window — say an inspection period — pick
  **Custom range** and choose the dates first.
</Tip>

<Note>
  Exporting only reads the registry — it never changes it. You can export as
  often as you like without affecting the record.
</Note>