> ## Documentation Index
> Fetch the complete documentation index at: https://docs.superhost.world/llms.txt
> Use this file to discover all available pages before exploring further.

# Staff availability & time off

> Set a team member's recurring working hours and record one-off time off so task assignment knows when they're free.

Each team member has an **Availability** page that captures when they're free
to work. Superhost uses it when you assign tasks: if you schedule someone
outside their hours or during time off, the task form flags it.

There are two parts: recurring **Weekly availability** (their normal working
hours) and one-off **Time off** that overrides those hours.

<Note>
  Only **Owners and Managers** can set availability and time off. There's no
  self-service: everyone else — including someone opening their own page — sees
  it read-only, showing **View only — availability is set by an owner or
  manager.** The Add and remove controls only appear if you can edit. See
  [Roles & permissions](/team/roles-and-permissions).
</Note>

## Open a member's availability

In the property settings, open **Members**, then tap a team member to open
their **Availability** page. You'll see their next time off as a badge on the
members list when one is coming up.

## Weekly availability

These are the member's recurring working hours. They're available inside these
windows; anything outside can still be assigned manually for one-offs.

<Steps>
  <Step title="Add a window">
    Under **Weekly availability**, choose the **Day**, a **From** time, and a
    **To** time, then tap **Add window**.
  </Step>

  <Step title="Repeat for each working block">
    Add as many windows as you need — for example a morning and an afternoon
    block, or different hours on different days.
  </Step>
</Steps>

<Note>
  **Add window** stays disabled until both times are set and the **To** time is
  later than the **From** time.
</Note>

To remove a window, tap the <Icon icon="trash" /> next to it.

<Warning>
  A member with no windows shows as unavailable everywhere. Add at least one
  window so they appear free during their working hours.
</Warning>

## Time off

Time off is a one-off away block that overrides the weekly windows — holidays,
appointments, sick days.

<Steps>
  <Step title="Set the dates">
    Under **Time off**, pick a **Start** date. The **End** date is optional —
    leave it empty for a single day. If you do set an end, it must be on or
    after the start date.
  </Step>

  <Step title="Add a note (optional)">
    Add a short **Note**, such as "dentist", to remind everyone why.
  </Step>

  <Step title="Save it">
    Tap **Add time off**. It appears in the list, and the member's next time off
    shows as a badge on the members list.
  </Step>
</Steps>

To remove a time-off block, tap the <Icon icon="trash" /> next to it.

## How it affects task assignment

When you [create or edit a task](/tasks/manage-tasks) and choose who to assign
it to, the picker uses these windows and time off. Anyone who's unavailable for
the chosen time drops to the bottom of the list with a reason and an **· off**
marker. You can still pick them — emergencies happen — but Superhost asks you to
confirm before assigning someone who's off.

<Tip>
  Keeping each member's weekly availability and time off up to date makes the
  assignee list trustworthy, so the right people surface first and you only get
  prompted when you're genuinely scheduling someone outside their hours.
</Tip>